BYLAWS of the
SPADS R/C Club of
ARTICLE I: NAME
- Name and Location: The club shall be known as the Spads Radio Control (R/C) of Enid, Oklahoma.
- R/C shall be defined as radio control.
- AMA will be defined as the Academy of Model Aeronautics, Inc.
ARTICLE II: PURPOSE
- Mission statement and objective: Promote the building and safe operation of radio control model aircraft, increase the public’s interest in the sport, provide education and training to develop building and flying skills, and ultimately to increase the enjoyment for everyone involved in the sport of model aviation.
- Vision: Provide a quality flying site for the members and guests of this club and support the Academy of Model Aeronautics (AMA).
ARTICLE III: MEMBERSHIP
- Qualifications: All persons shall be eligible for membership, and shall agree to abide by the Club bylaws, and those of the AMA.
- The membership shall be divided into the following categories:
- Full Member: Is sixteen (16) years old or older and has full privileges and voting rights. Dues: Full Member rate $100.00 plus AMA membership.
- Junior Member: Is younger than sixteen (16) years old, has full privileges and voting rights. Dues: Junior Member rate $50.00 plus AMA membership.
- Family Membership: Includes all flying members of the immediate family (spouse and children). They have full privileges and voting rights. Dues: $100.00 Full Membership, plus AMA Membership for each flying member. Junior members must have AMA membership to vote. Children are included until their 19th birthday and from their 19th birthday until their 25th birthday, provided they remain continuously dependent upon their parents for their principal support.
- Probationary Member: A new Member within the first calendar year of membership. This member is not eligible for elected office; however they may serve the Club in an appointed position. Member has full voting rights at Club meetings. Membership dues are per the rate structure published in the newsletter. Only one newsletter per family. Membership can be revoked at any time for unsafe acts or failure to comply with AMA and the Spads R/C Club rules and by-laws during this first year of membership on the recommendation of two (2) club officers and three (3) active members in good standing. All Probationary members must be presented to the membership at large following their first year of membership at the March club meeting and receive a majority vote to be granted full membership in the Spads R/Club.
- Guest: Any person who holds AMA membership invited to fly at the Club flying site sponsored by a member in good standing of the Club. This is a one time limit of a total of five (5) days of flying. There is no charge for this level of activity and the individual has no voting rights or club privileges. The Guest must apply for Membership once the one time limit of five (5) days of flying has been reached.
- Any member receiving a safety Grievance as stated in Article XII, who is involved in non-flying violations, or who has key information of a non-flying violation and withholds it from the Board of Directors, may at the Board of Directors discretion be placed on probation for one (1) year regardless of his or her tenure in the club.
- All new members / Probationary members must demonstrate their flying proficiency witnessed by one club (1) officer and two (2) club members before having full access to the club flying field. If in training status, the member must demonstrate proficiency in the same manner once the instructor deems them to be ready for evaluation.
- Dues and Assessments: The annual dues to be paid to the Club shall be determined by the Club officers with the approval of a simple majority vote. Dues are non-refundable, except under extraordinary circumstances, which will be determined by the Board of Directors on a case-by-case basis. Dues are to be paid no later than the March Club meeting date. Membership is from March 1st through February 28th. New memberships are to be paid directly to the Club Treasurer at the first available club meeting date. Renewals can be paid at a club meeting or directly to the Club Treasurer. All applicants MUST provide a current AMA membership card, a completed Spads R/C
Club Membership Application, and dues paid in full before membership and access to club flying site will be granted.
- No special assessment shall be levied upon the Club membership, unless it is approved by a vote of two-thirds (2/3) majority of the members present at the regular monthly meeting, and the members have been given five (5) days prior notice along with an explanation of the assessment.
- New members who join October through the end of February shall $75.00.
- A member shall be in arrears and shall not be considered active if his / her dues have not been paid as provided in Article III, Section 1. Any member allowing their membership dues to lapse thirty (30) days past the annual due date, will be assessed a ten (10) dollar late fee.
- Types of membership and limits on the total number of members shall be determined by the Club officers and approved by a vote of two-thirds (2/3) majority of the members present at the meeting.
- All members who fly radio controlled aircraft at the club flying site must be physically and mentally capable of operating a radio controlled model aircraft in a safe manner. The Spads R/C Club reserves the right to request a medical endorsement from the members Health Care Provider if a physical or mental condition exists that could endanger person or property.
ARTICLE IV: RESIGNATION, TERMINATION, DISCILPLINARY ACTION, EXPLUSION AND REINSTATEMENT OF MEMBERSHIP
- Any member in good standing may resign his / her membership by giving written notice to the Club.
- If any member ceases to have the qualification necessary for membership in the AMA, his / her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.
- This section provides for enforcement of the Safety Rules that are related to flying activities. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, become the responsibility of the Board of Directors as stated in Article V, Duties, Section of these Bylaws. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the Board of Directors if, in the Board of Directors determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Articles of Incorporation and Bylaws, or the Rules of the AMA, or which is detrimental to the Club, the AMA, or to model aviation.
- Any member who is expelled from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the Board of Directors.
- The Board of Directors shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.
ARTICLE V: BOARD OF DIRECTORS
The management of the affairs of the Club shall be vested in the
Board of Directors who shall have the authority to establish and administer
its policies. Official decisions may be made by a two-thirds (2/3) majority
mail vote or by a quorum at a Board of Director meeting.
A Quorum shall consist of at least 50% of the current Board members. Official decisions shall be consistent with the stated
purposes and objectives of the AMA as set forth in its Bylaws and, where
those Bylaws are not specified, vested in the sound discretion of the Board
The Board of Directors shall consist of a President, Vice-President,
Secretary, Treasurer, Field Marshall, Safety Officer, Editor of Newsletter,
and Air Show Team/ Event Manager.
The President shall preside at all meetings of the Club and shall
act as a spokesperson in all matters pertaining to it. The
President will also be the official contact person with AMA in case
of questions, problems, or any other situations specific to Club matters.
The Vice-President shall act for the President when he / she is
unable to serve, and is to maintain an accurate record (including place of
storage) of all Club assets and social events of the club.
The Secretary shall record minutes of each Club meeting and handle
all correspondence pertaining to Club activities.
- Treasurer: The Treasurer
shall collect all moneys due and shall keep a record of moneys disbursed
by the Club.
- Field Marshall:
The Field Marshall shall be responsible for establishing mowing
crews and mowing equipment maintenance crews. He / she is to ensure that the field is properly
maintained and recommend improvement / changes to the Board of Directors.
- Safety Officer:
The Safety Officer shall be responsible for chairing the safety
committee and ensuring existing safety rules are enforced.
This includes processing the grievance forms and following the
existing grievance procedure documented in the Bylaws.
- Editor of Newsletter: The Editor of the Club Newsletter is responsible for
publishing the Club news and will serve as the information officer to the
membership and other AMA Clubs. The Editor will maintain the current Club
membership list in collaboration with the Secretary and Treasurer.
- Terms of office:
All elected officers of the Club shall serve for one (1) year.
Officers are to be elected by a vote of simple majority of those
present at the regular meeting in the month of November mail-in ballots will
be made available for those members who have voting rights but cannot attend
the meeting. Those ballots, returned by mail before the December
meeting will be counted as absentee. New
officers will assume office immediately after the November meeting.
Nominations of Club officers shall be made at the general membership
meeting during the month of November. Nominations for office may be made by any active Club
member holding voting rights, either in person or by submitting a proxy
nomination to an existing officer. All
known nominations for office will be published in the newsletter prior the
election. Nominations from the floor will be allowed at the time of the
election during the meeting in November.
- A secret ballot is required
for elections, for removal of a Club officer, a member of the Board of
Directors, and for expulsion of a member from the Club unless waived by a
simple majority vote of the members present at the meeting.
Vacancies in any office shall be filled by appointment by the
remaining officers, and such appointee to serve until the end of the term
for which is predecessor was elected.
ARTICLE VI: COMMITTEES
1. The President of the Club shall have the authority to appoint members
from the Club to serve on any committees deemed necessary for Club operations.
2. Standing Committees include the Safety and Field Maintenance Committees.
3. Special Committees of the Club shall be appointed by the President and
may be approved by a simple majority vote of the members present at a meeting
(if a vote is requested), to serve throughout the term, or less, of his tenure
4. All committees will function in an ex-officio capacity and possess no
power, but acts in an advisory capacity only.
- Regular monthly meetings
shall be held at a time and place designated by the Club officers and
published in the Club newsletter.
- Special meetings may be
called by the Board of Directors with no less than five (5) days prior
written notice of a special meeting. The
purpose of the special meeting shall be stated in the written notice.
At any Club meeting a simple majority shall be over fifty percent
(50%) of the members voting at the meeting.
- Any member or probationary
member of the Club may initiate a formal request for action by the Board of
Directors by submitting a written proposal to the President. The proposal shall include a written description of the
nature, type, and extent of the Board action recommended.
The President of the Board of Directors for their consideration.
Either the President, or any other Board member, may have the matter placed
upon the working agenda of the next Club meeting.
ARTICLE VIII: FINANCIAL ARRANGEMENTS
- An annual budget will be
prepared by the Board of Directors and presented by the Treasurer at the
- The fiscal year for the Club
will begin in January 1st and end December 31st.
- The budget shall reflect and
itemize for the current year all cash flows, debts, loans, and any other
income to help assist the newly elected officers determine an effective
financial policy for the next fiscal year.
- The budget will display all
club transactions on a standard form.
- Dues will be reviewed
annually by the Board of Directors and recommendations will be addressed to
the membership if modifications in fees are desired.
- Special Funds:
The Treasurer of the Club is authorized to receive contributions or
specially obtained funds from any individual or institution, to be applied
to the operating expenses of the Club.
- The President will have
discretionary spending, of up to $250.00 without requiring Club approval.
ARTICLE IX: RECORD KEEPING
- The records of the Club will be the responsibility of the Board of Directors.
- The Secretary of the Club will be responsible for recording and providing up-to-date records of business of the membership and Club.
- The President will be responsible for maintaining the records of historical and organizational significance.
- The Editor of the Club Newsletter will be responsible for archiving the newsletters for historical value.
ARTICLE X: AMENDMENTS OF THESE BYLAWS
1. Amendments may be made to the Constitution and these Bylaws at any general meeting of the Club membership, provided the members shall have been notified in writing at least five (5) days in advance that the amendments are to be considered. Copies of the proposed amendments shall be provided to all members as part of the notification. Amendments shall be approved by no less than a two-thirds (2/3) majority vote of the members present, at the regular monthly meeting. Mail-in ballots will be made available for those voting members who cannot attend the meeting. Those ballots, returned by mail before the next meeting, will be counted as if those persons were present at the meeting.
ARTICLE XI: DISSOLUTION
- The Corporation may be dissolved with the approval of a two-thirds (2/3) majority vote of the total membership.
- Upon the dissolution of the Corporation, the Board shall, after paying or making provision for the payment of all of the liabilities of the Corporation, dispose of all the assets of the Corporation exclusively for the purposes of the Corporation in such manner, to the Academy of Model Aeronautics, Inc., or to such other organization or organization s organized and operated exclusively for charitable, education al, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or to such other organization with purposes similar to the purposes of this Corporation, as the Board shall determine. Any of such assets not so disposed of shall be disposed of by the Court of Common Pleas (or similar court) of the county in which the principal office of this Corporation is then located, exclusively for such purposes and to such organization for organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE XII: GRIEVANCE PROCEDURE (FLIGHT AND GROUND SAFETY RULES)
- Purpose: The grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the /safety Committee for its consideration by means of a Grievance Form to be filled out and turned into the Safety Committee Chairman. At least one witness is required to sign the Grievance Form.
- Safety Committee: The Safety Committee shall use its judgment in carrying out action on the following:
- A grievance form will be filled out and turned into the Safety Committee Chairman. At least one witness is required.
- FIRST VIOLATION
Viewpoints of both complainants and accused will be considered.
ii. Complainants name will be disclosed.
A verbal reprimand will be given to the accused by the Safety Committee, and this will be recorded in the Committee files.
- SECOND VIOLATION
i. Complainants name will be disclosed
ii. The accused has the right to a written rebuttal to be reviewed by the Committee.
iii. If the Committee so decides, the flying privileges of the accused will be suspended
for thirty (30) days. Written notice of this shall be issued and a copy published in the Club newsletter.
- THIRD VIOLATION
i. Committee will notify the accused in writing and the Club members via the Club newsletter that the Club will vote on the expulsion of the accused at the next meeting.
ii. Said expulsion will last for a one –year minimum. (Longer if deemed necessary by the Board of Directors).
iii. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the membership present at the meeting.
iv. Voting will be by secret ballot at a regular monthly meeting.
The expelled member may reapply for membership after the expiration of the expulsion time period.
- The three actions will not be enforced unless they are accumulated within a two-year period of time.
- Any member receiving a Grievance, who directs any retaliation action against the person filing said Grievance, will be subject to immediate expulsion from the Club. This is to include threats, intimidation, physical harm, intentional equipment damage, or any other action deemed to be retaliatory by the Board of Directors.
ARTICLE XIII: MISCELLANEOUS PROVISIONS
1. Robert’s Rules: All business meetings of the club will be conducted according to Robert’s Rules of Order.
2. Use of Club name and logo: The use of the Club name and or logo is forbidden without the written consent of the Club.
3. Fiscal Year: The fiscal year of the Club will start January 1stand end on December 31st.
4. Club Membership: The club membership is effective from March 1stand ends February 28th of the following year.
Revised: February 10, 2004/bh